Production management
built for how you work.
VivoCue connects every part of your production workflow into a single platform. Auditions, scheduling, communication, call sheets, and your production program. Each piece connected to the next, so nothing falls through.
Free to start. No production limits. Upgrade when you are ready.
Three problems. One platform.
Auditions that feed directly into casting.
Most audition tools stop at collecting submissions. VivoCue takes you the rest of the way. Every form response, conflict calendar, scoring sheet, and callback decision lives in the same place. When you are ready to cast, you are already there. Mark someone cast and their production credit is created automatically. There is no handoff step, no export, no data entry on the other side. Cast availability then flows directly into your rehearsal schedule with no re-entry at any step.
For K-12 productions, COPPA parental consent is built into the audition form. It is collected, documented, and stored without any separate process.
A scheduling engine that understands your show.
Rehearsal scheduling is not a calendar problem. It is a logic problem: who is in which scene, when are they available, and what needs to happen before opening night. VivoCue works through that puzzle the way an experienced stage manager would, systematically, scene by scene, person by person, starting from opening night and working backward. Conflicts are surfaced before they become issues, scheduled around automatically, and overridable in moments.
Run it once during pre-production to map your season. Run it again after casting with real availability data. As your production evolves, adjust any rehearsal, override any conflict decision, and the calendar updates around your changes.
A communication layer built for productions, not group chats.
Group texts become unmanageable. Personal email lacks a shared record. One-way broadcast tools send messages but cannot confirm anyone received them. VivoCue gives every production its own dedicated communication channel for cast, crew, parents, and production staff. Messages are logged. Acknowledgments are tracked. Your personal contact information stays private throughout.
When questions come up about scheduling, call times, or rehearsal notes, the answer is already in the system. Every message has a timestamp. Every acknowledgment is on record.
How each piece works
Audition Management
One sign-up link. Every step covered.
Build your audition form inside VivoCue and share a single sign-up link with auditionees. The form collects contact information, headshot, resume, conflict calendar, and for K-12 productions, documented parental consent for minors under COPPA. Every submission is timestamped and stored. When auditions are complete, your full panel scores directly in VivoCue using whatever rubric you define. Scores aggregate automatically. Callbacks are managed in the same workflow. When you are ready to cast, you build your cast list from the same auditionee records, no re-entry required. Cast availability collected during auditions flows directly into the rehearsal calendar. VivoCue already knows who is free when.
Smart Calendar Generator
Your production timeline, generated in seconds.
Tell VivoCue your show: the scenes, the characters, the musical numbers if applicable, the venue, and your opening night. VivoCue builds your full production calendar working backward from that date, placing milestones, rehearsal blocks, and production deadlines in sequence. Once your cast is locked, run the calendar again. VivoCue now knows who is in which scene and when they are available. It works through the schedule scene by scene, person by person, flags anything it cannot resolve cleanly, and lets you make adjustments in moments. VivoCue is a one-of-a-kind scheduling engine, purpose-built for how directors actually work. As your production evolves, every override and adjustment updates the calendar around your changes in real time.
Call Sheets
Published from your schedule. Delivered to your cast.
Call sheets in VivoCue are generated directly from your rehearsal schedule. The system already knows who is called, at what time, for which scene. You review, add any production notes, and publish. The call sheet goes out through the production communication layer to everyone on the call. Cast members and crew see their individual call time alongside the full production schedule. Parents of minor cast members receive what they need without an account or an app download. Everyone has the information. The system shows who received it and when.
Cast and Crew Communication
Documented, private, and accessible without an app.
VivoCue creates a dedicated communication channel for each production. You send through VivoCue, not from your personal phone number or email address. Cast members, crew, parents, and production staff receive schedule updates, call time changes, rehearsal notes, and announcements through a channel specific to this production. No one needs to download an app. No one needs to create an account. Every outgoing message is logged with a timestamp. Every acknowledgment is recorded. Questions about who received what and when are already answered before they are asked. For K-12 productions, COPPA parental consent is also collected and documented inside the same workflow, with no additional configuration required.
Digital and Print
Your program builds itself from the cast list you already have.
By the time you are ready to publish your production program, VivoCue already has everything it needs: cast list, crew credits, show details, scene breakdown, and production notes. The program is generated from that existing data. You review, make any additions, and publish. The program is available digitally via QR code for audiences scanning at the door, and downloadable and printable for productions that want physical copies in the house. Every cast credit generated through VivoCue is stored in your organization's permanent production record and contributes to the verified performance history of every performer who appears in it.
Every active production, every upcoming rehearsal, every recent message: the VivoCue production dashboard.
Built for every level of theater
Manage productions from auditions to final curtain
K-12
K-12 Schools
VivoCue handles the compliance requirements that make K-12 productions distinct. COPPA parental consent is built into the audition workflow by default for every K-12 account, with no setup required and no IT involvement. Auditable by school administration at any time. The audition-to-cast pipeline, the scheduling engine, and the parent communication layer are all built with the K-12 production environment in mind.
Community
Community Theater
Community theaters, faith-based performing arts programs, youth arts organizations, dance studios producing recitals and showcases, and independent local companies all run on the same commitment and complexity as any professional house, with a fraction of the administrative staff. VivoCue gives every community production the same operational foundation without requiring a technical team to build or maintain it.
University
University Programs
University theater programs train the directors, stage managers, and production professionals who will carry these workflows into their careers. VivoCue gives those programs a standardized production management system that works consistently across every faculty director, so institutional knowledge belongs to the department. Students graduate having worked in a real production management environment.
Professional
Professional Companies
Regional theaters and professional producing organizations running overlapping seasons need production management that holds multiple active productions simultaneously without confusion between them. VivoCue isolates each production's scheduling, communication, and records while giving the organization a clear view across the full season. Pricing follows the same bracket structure used by major theatrical licensing organizations.
What makes VivoCue different
A scheduling engine built for how productions actually work.
VivoCue generates your full rehearsal schedule scene by scene, organized by cast requirement, working backward from opening night. It surfaces conflicts before they become issues, schedules around them automatically, and lets you override anything in moments. No production management platform has done this before. It is purpose-built and one of a kind.
One connected pipeline from audition to cast list to rehearsal schedule.
Information entered once in VivoCue moves through the entire production lifecycle. Auditionee data becomes cast records. Cast records populate the rehearsal schedule. The schedule generates call sheets. Call sheets go out through the communication layer. Nothing is re-entered. Nothing is exported and reimported. The workflow is one continuous connected system.
Private, documented communication that works without an app.
Every production communication in VivoCue is logged with a timestamp and acknowledgment tracking. Your personal phone number and email address are never exposed to cast, crew, or parents. Recipients receive everything they need without downloading an app or creating an account. For K-12 productions, COPPA parental consent is collected and documented inside the same workflow.
Your production history belongs to your organization, permanently.
Every production record in VivoCue is owned by your organization and stored permanently: cast lists, rehearsal logs, communication history, production credits, and program archives. Personnel change. Stage managers move on. The production history stays with the organization that created it. When a new director joins, the full institutional record is already there.
Ready to run your next production with VivoCue?
Start on the free tier with no cast size cap and no time limit. Add the full production suite when your season demands it.